Systems we’ve built for tuition and education centres.
Fee reminders, timetables, parent updates on WhatsApp and trial-booking websites, built for tuition centres, language and music schools.
- 1A new student enrols
- 2The fees are worked out for you
- 3Checked before it goes out
- 4One tap to send on WhatsApp
- 5Paid online, receipt sent
Sounds like your business?
“Every month I chase parents for fees, one WhatsApp at a time.”
Enrolment and fee reminders →“Our timetable is a spreadsheet only one person understands.”
Class timetables and teacher attendance →“When a teacher is sick, we call every parent at the last minute.”
Class timetables and teacher attendance →“Parents enquire at night, and by morning they’ve tried another centre.”
Website with online enrolment →What we’ve built for tuition and education centres.
Four real projects, each for a different centre. Start with one part, and add the next when you’re ready.
Enrolment and fee reminders
Every student’s fees are invoiced on the 1st, and polite reminders with a pay link go out on WhatsApp. Admin sees who has paid each morning, instead of chasing parents one by one.
- Works with
- WhatsApp, Billplz, SQL Account
- First version
- 4–5 weeks
- Project size
- Business system, from RM 15k
Fees · October
Unpaid14Paid198| Student | Class | RM | Status |
|---|---|---|---|
| Nur Iman | Year 6 Science | 280 | Reminder 2 · read |
| Aiman Hakimi | Form 3 Maths | 320 | Reminder 2 · read |
| Harish Nair | Form 4 Add Maths | 360 | Reminder 2 · sent |
| Isaac Rozario | Form 2 Maths, Science | 500 | Reminder 2 · read |
| Ivan Chew | Year 6 Maths | 280 | Reminder 2 · read |
| Celeste de Mello | Year 5 English | 280 | Promised Fri |
| Sofia Shahrom | SPM Chemistry | 360 | Promised 20 Oct |
| Arjun Pillai | Form 3 Science | 320 | Promised Sat |
| 6 more unpaid · RM 1,780 | |||
Clock in
Seri Manjung branch · Thu 15 Oct, 3:48 pm
Class timetables and teacher attendance
One timetable for every branch, room and teacher. Teachers clock in on their phones, relief cover is arranged in minutes, and teacher pay is counted from the classes actually taught.
- First version
- 4–5 weeks
- Project size
- Business system, from RM 15k
English Level 3
3:00–4:30 pm · Room 2 · Teacher Yasmin
Each parent gets a message when you tick. Parents of children not here are told at 3:15 pm.
Parent updates on WhatsApp
Parents hear when their child arrives, what the homework is, how the last test went and when a class moves, on WhatsApp. Teachers tick and type once, the system sends.
- First version
- 3–4 weeks
- Project size
- Business system, from RM 15k
Website with online enrolment
A website where parents book and pay for a trial lesson at any hour, from the teachers’ real open slots. Every trial is followed up until the student enrols online.
- First version
- 4–5 weeks
- Project size
- Business system, from RM 15k
Seen one like yours? Get a fixed quote for something similar →
Real projects. The businesses aren’t named, and names and figures on the screens are changed.
Microsoft 365
Using something else? Ask us. We’ll tell you honestly whether it can connect. See every system we work with →
What a system for tuition and education centres costs.
It depends on how many parts you need and which systems it connects to. Every project fits one of three sizes.
Every feature has a fixed price, agreed before we start. Your first 3 months of hosting and care are included. How we price a project
Start with the part that takes the most time.
Questions from tuition and education centres.
How much does a system for a tuition centre cost?
One part, such as attendance messages to parents or fee reminders on WhatsApp, starts from RM 5k. Several parts in one system, such as fees and enrolment, start from RM 15k. Many parts working together across branches, with your website and accounts, start from RM 50k. Every feature has a fixed price, agreed before we start.
Do parents need to download an app?
No. Updates, invoices and reminders arrive on WhatsApp, and pay links and forms open in the phone’s browser.
Can we move our students from Excel or Google Sheets?
Yes. We import your students, parents, classes and fees before you start, so nobody types them in again.
Another question? 
Ask on WhatsAppWe reply within one working day.
Tell us how you work today.
We’ll show you what we’d build first and what it costs. Free, no obligation.
- 1
Send us a message
Pick what sounds familiar and a time. We reply within one working day.
- 2
A free 30-minute call
On WhatsApp or Google Meet. We look at how you work today.
- 3
A fixed price for every feature
Your written quote within 3 working days of the call.
Send on WhatsApp Or email sales@belcort.com · We reply within one working day.