One stock count across channels for a beauty brand.
How a skincare and make-up brand in Kuala Selangor stopped selling what it didn’t have, and planned 11.11 stock without a spreadsheet.
Stock · one count for every channel
All shades and sizes182Needs a look3| Product | Free to sell | Held, 11.11 | In store room | To ship | Sold, 7 days | Days left | Status |
|---|---|---|---|---|---|---|---|
| Hydrating serum 30ml | 804 | 460 | 1,302 | 38 | 410 | 14 | Same on every channel |
| Sunscreen gel 50ml | 1,208 | 460 | 1,720 | 52 | 560 | 15 | Same on every channel |
| Lip tint, Rosewood | 168 | 320 | 502 | 14 | 196 | 6 | Reorder suggested |
| Lip tint, Plum | 0 | – | 0 | – | 84 | – | Sold out · 600 on 12 Oct |
| Lip tint, Coral | 203 | 140 | 352 | 9 | 147 | 10 | Same on every channel |
| Lip tint, Mauve | 126 | – | 130 | 4 | 84 | 11 | Same on every channel |
| Cheek tint, Peach | 85 | – | 88 | 3 | 49 | 12 | Same on every channel |
| Gentle cleanser 150ml | 509 | 140 | 670 | 21 | 252 | 14 | Same on every channel |
| Clay mask 100g | 58 | 40 | 104 | 6 | 91 | 4 | Ordered · 13 Oct |
| Toner pads, 60 | 376 | 30 | 418 | 12 | 70 | 38 | Same on every channel |
Sold out, everywhere
Lip tint, Plum · last unit sold on Lazada
Shopee9:30 am
Lazada9:30 amOn screen: The same stock on Shopee, Lazada and your website.A real project. The business isn’t named, and names and figures on the screens are changed.
- Business
- Skincare and make-up brand, Kuala Selangor
- Team
- About 12 staff, 3 in the store room
- Products
- About 60, in 182 shades and sizes
- First version
- 4–5 weeks
- Project size
- Business system, from RM 15k
How stock worked before.
Sixty products, 182 shades and three stock numbers that never agreed.
Each channel had its own stock number, updated by hand from one spreadsheet.
When a lip tint sold out on one channel, the others kept selling it. Orders were cancelled, and ratings dropped.
Before big sale days, stock for each channel was planned in a spreadsheet and set by hand at midnight.
One count, from the shelf to 11.11.
The brand kept selling on all three channels. Now they all sell from the same count.
What’s on the shelf, shown on every channel.
Every sale on any channel comes off the same count, and every channel updates within minutes.
Lip tint, Rosewood
StockSalesSupplierShopee1689:52 amSameLazada1689:52 amSameStock for 11.11, held aside in advance.
Held stock isn’t sold anywhere else, and what’s left after the sale goes back on its own.
Campaigns · 11.11
11.1112.12PastShopee1,000 heldLazada470 heldTold before it runs out, not after.
If stock will run out before the supplier delivers, the owner gets a suggested order, sent in one tap.
Running low
Lip tint, Rosewood · all channels
Counted on the phone, shelf by shelf.
Store room staff scan one shelf at a time, and differences are corrected straight away, with who counted and when.
Stock count
Lip and cheek · 14 of 22 counted
Each part is a feature with its own fixed price, agreed before we start. See how this project was priced or get a fixed quote for yours →
From the store room to the owner’s phone.
The store room counts it, admin plans the campaigns and the owner approves the reorders.
- GEStore room · Gerald
Counts shelf by shelf on the phone, and sees what to pack.
- JUAdmin · Juanita
Sets campaign stock for each channel, without a spreadsheet.
- YTAccounts · Yee Ting
Gets stock value and supplier orders in AutoCount.
- TUOwner · Tengku Umar
Approves reorders on the phone, before anything runs out.
- No more selling what isn’t on the shelf.
- No more setting campaign stock by hand at midnight.
- Reorders go out before the shelf is empty.
Overselling stopped first, then 11.11.
In two phases, so every channel sold from one count before the campaign work began.
One count everywhere
Planned ahead
Want one stock count for every channel?
Questions about this system.
What did this project cost?
Business system, from RM 15k. Every feature had a fixed price, agreed before work started, and the first 3 months of hosting and care were included.
How quickly is stock updated on each channel?
Within a few minutes of each sale. How fast depends on what Shopee and Lazada allow, and we tell you honestly before we start.
Can we hold stock for a campaign on one channel only?
Yes. Set aside stock for each channel’s campaign. It stays in your store-room count, but isn’t sold anywhere else until you release it, or until the date you set.
Does it replace AutoCount?
No. AutoCount stays. Stock value and supplier orders go into it, so nobody types them twice.
Can we start with just one stock count?
Yes. One stock count for your channels, with phone counts, is a business system on its own, from RM 15k. Campaign stock and reorder alerts can follow.
Another question? 
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- 1
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