A sales rep app for a drinks distributor.
How a drinks distributor in Kedah and Perlis gave 12 sales reps the right prices in every shop, and gave the sales manager a clear view of every visit.
Visits today
Team North8Missed3| Rep | Visits | Orders | Collected | Last check-in |
|---|---|---|---|---|
| HNHanafiAlor Setar B | 6 of 14 | RM 5,090 | RM 2,150 | Kafe Delima · 10:52 |
| SRSaravananJitra A | 8 of 12 | RM 6,720 | RM 1,800 | Kedai Hock Lee · 10:47 |
| THTeik HockKangar C | 7 of 15 | RM 4,980 | – | Kopitiam Sena · 10:55 |
| ZKZakuanPendang | 9 of 13 | RM 7,410 | RM 3,260 | Mart Tualang · 10:40 |
| SHSwee HuatArau | 5 of 11 | RM 3,150 | – | Missed 1 · owner away |
| MNMuniandyGurun B | 6 of 12 | RM 5,420 | RM 2,100 | Kedai Bedong Jaya · 10:49 |
| LMLokmanKuala Kedah | 4 of 10 | RM 2,880 | RM 1,320 | Missed 2 · shop closed |
| GSGuan SengChanglun | 7 of 12 | RM 6,210 | RM 1,800 | Kedai Jaya Baru · 10:51 |
Today’s route
Alor Setar B · 14 shops · Hanafi
On screen: Routes, orders and cheques on the rep’s phone.A real project. The business isn’t named, and names and figures on the screens are changed.
- Business
- Drinks distributor, Kedah and Perlis
- Team
- About 45 staff: 12 sales reps
- Customers
- About 1,200 shops, kopitiams and petrol station marts
- Works with
- SQL Account, WhatsApp
- First version
- 4–5 weeks
- Project size
- Business system, from RM 15k
How selling worked before.
Twelve reps, a printed price list and a notebook each, and orders sent to the office on WhatsApp at 6 pm.
Reps carried a printed price list. Shops on special prices were remembered, or not.
Orders were written in a notebook and sent to the office on WhatsApp at the end of the day.
Reps couldn’t see stock, so they promised drinks that had already run out.
A day on the road, in five screens.
Reps kept visiting the same shops. Everything they need is now on their phone, and the sales manager sees it as it happens.
Every rep starts the day with a route.
The sales manager plans the week by rep and area, and shops not visited in three weeks are added.
Route plans · week of 5 Oct
Team North8Next weekIn the shop, the rep sees everything about that customer.
They see the shop’s prices, today’s stock, what it owes and what it usually buys, without calling the office.
Mini Market Sri Murni
Price list C · 30 days · Hanafi
Orders start from what the shop usually buys.
The rep adjusts quantities, the credit limit is checked, and the order goes straight into SQL Account.
New order
Price list C · delivery Thu 8 Oct
Cheques recorded in the shop, with a photo.
The rep picks the invoices it pays and sends a WhatsApp receipt, and accounts sees it before the cheque arrives.
Collect payment
Mini Market Sri Murni · owes RM 3,480
⑈004817⑈ 0123⑆ 5520A missed shop comes with a reason, the same day.
The rep checks in with a reason, plus a photo if the shop is closed, and the manager follows up.
Missed visits · Wed 7 Oct
Today3This week7Each part is a feature with its own fixed price, agreed before we start. See how this project was priced or get a fixed quote for yours →
From the road to the office.
From the shop counter at 9 am to the owner’s summary in the evening.
- Sales reps
Follow today’s route, take orders and collect cheques, all on one phone.
- YKSales manager · Yee Keong
Plans the week’s routes, and sees visits, orders and collections live.
- RYOffice admin · Ruby
Gets orders already typed, with the right prices.
- GCAccounts · Grace
Sees every cheque and the invoices it pays, on the same day.
- LCOwner · Lai Chun
Sees sales and collections by rep every evening.
- No more end-of-day order messages.
- No more promising drinks that are out of stock.
- Every cheque matched to its invoices on the day.
Orders in the shop first, then routes.
In two phases, so reps were taking orders in the app within weeks.
Orders in the shop
Routes and collections
Want an app like this for your sales team?
Questions about this system.
What did this project cost?
Business system, from RM 15k. Every feature had a fixed price, agreed before work started, and the first 3 months of hosting and care were included.
Do reps need new phones?
No. The app opens in the browser on the phones they already use. There is nothing to install.
What if there’s no signal in the shop?
The rep keeps working. Orders and payments are saved on the phone and sent when the signal comes back.
Does it work with SQL Account?
Yes. Customers, price lists and stock come from SQL Account, and orders and payments go back into it, so the office doesn’t retype them.
Can we add deliveries and collections later?
Yes. The app sits on the same system as your orders, so delivery proof and collections can be added when you’re ready.
Another question? 
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- 1
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- 2
A free 30-minute call
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- 3
A fixed price for every feature
Your written quote within 3 working days of the call.
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