Receive
Invoices and their supporting files are collected from the sources you approve, such as email or a shared drive.
Document & Data Operations
Invoice, Purchase Order and Goods Receipt Matching with AI
Surface invoice mismatches before they become approval and payment problems.
See how it runsThree records, your tolerances
POInvoiceGRNSupplier✓✓✓Item code✓✓✓Unit price12.4012.40—Quantity240240200
Outcome
Within toleranceClearedQuantity differsTo the owner
Invoice · PO · goods receipt
Invoice arrived firstPO is in the ERPGRN signed on paperNobody compared themApproved to keep it moving
Found after payment
The problem
An invoice arrives by email. The purchase order sits in an ERP. The delivery note is attached separately, and the confirmed receipt is held by a warehouse or operations team. Finance and Procurement compare suppliers, items, quantities, prices, taxes and totals by hand, and a mismatch is usually found long after payment has left.
What BELCORT does
We read the invoice, retrieve the related purchase order and buyer-confirmed goods receipt from your source of truth, and apply your approved matching rules and tolerances. Discrepancies go to the person responsible with the supporting documents attached. The workflow does not approve invoices and does not release payment.
Tell us the workflow, and we will say whether it is ready.
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How it runs
Each stage is named, and the stage where a person takes over is named too.
Extract
Header and line-item fields are read from the invoice, with required information validated and uncertain values flagged.
Retrieve
The related purchase order and buyer-confirmed goods receipt are pulled from your source of truth, not from the supplier.
Match
Your approved rules and tolerances are applied to supplier, item, quantity, price, tax and total.
Route
Discrepancies go to the responsible person with the supporting documents attached; the workflow neither approves invoices nor releases payment.
Record
Original files, extracted values, rule results, human changes and approvals are retained with their timestamps.
Is this the workflow costing you the most?
Where it applies
Property & Construction · Manufacturing & Distribution · Professional Services · Retail & F&B · Finance & Procurement · Operations